Real Estate CRM Automation
Property developer, Gurugram
3× faster lead response
Overview
A fast-growing property developer was losing leads because enquiries from Meta Ads, website forms, and walk-in referrals landed in different inboxes. Sales reps manually copied data into HubSpot and often responded hours later.
The challenge
Leads were duplicated, assignment was inconsistent, and follow-ups depended on individual reps remembering to call or message. Management had no real-time view of pipeline health.
Our solution
We built an integrated capture layer that normalizes every lead source, maps fields into HubSpot, assigns reps by territory using round-robin rules, and triggers WhatsApp + email sequences within minutes of submission.
Key deliverables
- Unified lead capture from web, Meta Ads, and WhatsApp
- HubSpot pipeline with automated stage updates
- Round-robin rep assignment by micro-market
- WhatsApp nurture sequence for cold leads
Results
The team now responds to new leads in under 10 minutes on average. Pipeline data is clean, managers see live dashboards, and reps spend time closing—not copying data.
“We were losing 60% of leads because we could not respond fast enough. growwithaii's automation now handles initial inquiries instantly, and our conversion rate has tripled.”